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Current Vacancy - Payroll Administrator - May 2022

Job Title:                            

Payroll Administrator


Permanent, 20 hours per week

Mon – Fri 9.30am – 1.30pm, with half hour lunch break


Thame, OX9

Package Offered:              

£19,000 - £20,000pa, pro-rota and dependant on experience and skills

Pension Scheme

Employer’s Sick Pay Scheme

Paid Annual Leave – 20 days plus statutory bank holidays

Parking available onsite

Hybrid working, following probationary period

Scope of the job:

This is a great opportunity to join a well-established company in Thame, Oxfordshire.

Brownbill Case Management is seeking an Assistant Payroll Administrator, to work alongside the Payroll & Recruitment Co-Ordinator.

Job Description

Responsibility for assisting the Payroll Co-Ordinator with managing the payroll for support staff, currently 200.  This includes the following key tasks:

  • Assisting with the processing of timesheets to create the monthly payrolls (including bank holiday enhancements, annual leave, SSP and maternity pay entitlements etc)
  • Issuing the payrolls to employers to facilitate payment of monthly wages
  • Answer payroll queries raised, by telephone or email.  Dealing with clients, case managers, support workers and solicitors
  • Maintaining accurate holiday records for support workers
  • Setting up newly appointed support workers and processing leavers
  • Setting up new clients with HMRC
  • Setting up payroll files for new starters and dealing with the processing of timesheets to ensure that the timesheets are in the correct state with required information re bank holiday enhancements, annual leave, SSP and maternity pay entitlements to be forwarded on to the payroll processing company
  • Online payments to HMRC on behalf of the client
  • Online wage payment to support workers on behalf of client
  • Administer a number of pension schemes on behalf of clients i.e., data entry, uploading CSV files, producing letters etc
  • Electronic archiving of payroll data

Person Specification

  • Competent IT skills and able to use Word, Excel and Microsoft Outlook systems
  • High level and standard of numeracy and accuracy
  • Excellent organisation skills and attention to detail
  • Good written and verbal communication skills
  • Confident and professional telephone manner, able to deal with any payroll queries raised
  • Ability to deal with clients, case managers, support workers, solicitors and client families
  • Ability to work positively in a team and with the wider business team
  • Ability to work under pressure and within deadlines
  • Ability to multi-task and prioritise

How to apply

Please send your CV to Shereen Brooks, Finance Manager:

Shereen very much looks forward to hearing from you.

Case Managers

We have a large case manager group made up of experienced health and social care professionals. If you are interested in a career as a case manager and have at least five years post qualification experience as a nurse, adult/children's nurse, speech and language therapist, occupational therapist, physiotherapist, clinical psychologist or social worker plus expertise working with our client group, then please contact us for more information on the role.

Currently, we have opportunites for working with us on an employed and self employed basis.  We are currently advertising in The OT Magazine for case managers.

Looking to extend your expertise?

Come and join our innovative team of Case Managers

Brownbill Associates Ltd is a leading case management company coordinating care and rehabilitation for children, young people and adults with enduring complex injuries and conditions, principally those with acquired brain injury, spinal cord injury and cerebral palsy.

As a company, we continue to expand and are seeking proficient and knowledgeable professionals with a health or social care qualification, such as occupational therapy, social work, nursing or physiotherapy.

We have much work in London and surrounding counties and are particularly seeking case managers for these areas.

You need significant knowledge and experience of working in the community plus proven skills with setting up and managing care packages and rehabilitation programmes. You also need to be organised and have a pro-active approach to your work. An ability to produce a high standard of assessment and update reports is essential.

Employed and self-employed options are available depending on your level of experience, location and capacity to take on cases. Dependent on this you will either be home or office based or a combination of the two. Details and remuneration will be discussed at interview, attractive rates are available. Induction, professional development opportunities and supervision will be made available to you.

To apply, please email your CV and covering letter to  Please call Hilary Tonkin on 01844 212153 to discuss further.  For further information please visit

Support Workers

We have a large number of clients who directly employ their support worker team and so support worker positions are always available and being advertised by our recruitment department.

Support workers are directly employed by the client, or a family member, friend or deputy, and Brownbill Associates Ltd assists with recruiting, training and managing them on an on-going basis to ensure they meet the required standards of practice and provide excellent client specific care and support. In this process we are supported by registration with the Care Quality Commission. 

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